We take your privacy seriously - here's how we handle your information
Look, we get it - privacy policies can be a real snooze-fest. But here at Crystarion Vault HR Solutions, we're not about hiding things in legal jargon. This document spells out exactly what we do with your information when you work with us, apply through us, or just browse our site.
We're based in Toronto, Ontario, and we're serious about complying with Canadian privacy laws - specifically PIPEDA (Personal Information Protection and Electronic Documents Act). That's not just legal talk; it means we've got your back when it comes to protecting your personal info.
We're gonna be straight with you - we collect different types of info depending on how you interact with us.
We're not in the business of hoarding data for fun. Everything we collect has a purpose, and here's what that looks like:
Matching you with opportunities, presenting your profile to clients, coordinating interviews, and basically doing what we do best - finding the right fit for both sides.
Keeping you in the loop about opportunities, responding to your inquiries, sending updates about your application status. We won't spam you - promise.
Understanding what's working and what's not on our website, improving our matching algorithms, and generally trying to be better at what we do.
Meeting our legal obligations, keeping records we're required to keep, and protecting everyone's rights (including ours).
Security isn't just a checkbox for us - it's built into everything we do. We've got multiple layers of protection in place:
All data transmission is encrypted using industry-standard SSL/TLS protocols. Your info is scrambled when it moves around.
Only authorized team members can access your data, and they only get access to what they need to do their jobs.
We use reputable cloud services with strong security measures and regular backups. Your data isn't sitting on someone's laptop.
Our team gets regular training on data protection and privacy. They know the importance of keeping your info secure.
We don't hang onto your information forever - that'd be weird and unnecessary. Here's our general approach:
| Data Type | Retention Period |
|---|---|
| Active Candidate Info | Duration of active job search plus 2 years (unless you ask us to remove it sooner) |
| Placed Candidate Records | 7 years from placement date (legal requirement for employment records) |
| Client Data | Duration of business relationship plus 7 years |
| Website Analytics | 26 months, then it's anonymized |
| Correspondence | As long as reasonably necessary for the purpose |
If you want us to delete your info earlier, just ask. We'll honor that unless we've got a legal reason to keep it.
This is your information, and you've got rights. Here's what you can do:
Our website might link to other sites - job boards, LinkedIn, company career pages, that kind of thing. Once you click away from our site, this privacy policy doesn't apply anymore. We can't control what other sites do with your information, so check out their privacy policies if you're concerned.
We try to only link to reputable sites, but we're not responsible for their practices or content.
We might update this privacy policy from time to time - laws change, our practices evolve, you know how it goes. When we make changes, we'll update the "Last Updated" date at the top of this page.
If we make any major changes that affect how we use your personal information, we'll let you know via email or through a prominent notice on our website. We won't pull any sneaky stuff here.
Seriously, if anything in this policy is unclear or if you want to exercise any of your rights, just reach out. We're actual humans who care about this stuff.
1250 Bay Street, Suite 800
Toronto, ON M5R 2A5
Canada